Parent Teacher Club Board Members Job Descriptions
President
Calls and presides at all Parent Clubs meetings; serves as ex officio member of all Parents Club committees; has general supervision over all Parents Club activities; appoints committees as needed; and contributes Parent Club information for the monthly school newsletter. Meets once per month with the principal, and arranges a once per month board meeting.
Vice President
Assumes the duties of the President in the absence of the President; fulfills all tasks as assigned by the President. Responsible for keeping current the committee chair job descriptions.
Secretary
Keeps records of all Parents Club meetings and attendance; prepares minutes for all meetings; forwards meeting minutes to be posted on school website; posts meeting minutes on Parent Club bulletin board, handles correspondence for the Parents Club when possible. When possible, updates the Parents Club files that are located in the school office.
Treasurer
Manages and documents the receipts and expenditures of Parents Club funds. Prepares monthly report of income and expenses and presents it at the Parent Club meeting. Obtains approval for any expenses not covered in the budget prior to payment. Drafts, and updates as needed, financial policies and procedures. Has the books of Englewood Elementary Parent Club ready for review at anytime. In conjunction with various committee chairpersons, prepares a budget for presentation to and adoption by the Executive Committee at the May meeting.
Volunteer Coordinator
Generates lists of parent volunteers to assist at various events throughout school year and enters information into HelpCounter after large events or PTC meetings. Assists teachers with any special parent volunteer requests. Maintains an updated list of volunteer background checks and reminds volunteers in advance if theirs is about to expire and makes sure they are up to date on HelpCounter. Oversees volunteers at events or arranges ahead of time a volunteer list for the event coordinator. Arranges for childcare to be present at Parent Club meetings.
Calls and presides at all Parent Clubs meetings; serves as ex officio member of all Parents Club committees; has general supervision over all Parents Club activities; appoints committees as needed; and contributes Parent Club information for the monthly school newsletter. Meets once per month with the principal, and arranges a once per month board meeting.
Vice President
Assumes the duties of the President in the absence of the President; fulfills all tasks as assigned by the President. Responsible for keeping current the committee chair job descriptions.
Secretary
Keeps records of all Parents Club meetings and attendance; prepares minutes for all meetings; forwards meeting minutes to be posted on school website; posts meeting minutes on Parent Club bulletin board, handles correspondence for the Parents Club when possible. When possible, updates the Parents Club files that are located in the school office.
Treasurer
Manages and documents the receipts and expenditures of Parents Club funds. Prepares monthly report of income and expenses and presents it at the Parent Club meeting. Obtains approval for any expenses not covered in the budget prior to payment. Drafts, and updates as needed, financial policies and procedures. Has the books of Englewood Elementary Parent Club ready for review at anytime. In conjunction with various committee chairpersons, prepares a budget for presentation to and adoption by the Executive Committee at the May meeting.
Volunteer Coordinator
Generates lists of parent volunteers to assist at various events throughout school year and enters information into HelpCounter after large events or PTC meetings. Assists teachers with any special parent volunteer requests. Maintains an updated list of volunteer background checks and reminds volunteers in advance if theirs is about to expire and makes sure they are up to date on HelpCounter. Oversees volunteers at events or arranges ahead of time a volunteer list for the event coordinator. Arranges for childcare to be present at Parent Club meetings.
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